MoreYeahs

Tag: sharepointonline

  • Transforming Data Management and Security: Logic Stream’s Journey to SharePoint Online with MoreYeahs

    Transforming Data Management and Security: Logic Stream’s Journey to SharePoint Online with MoreYeahs

    Who is Logic Stream?

    WHOISL~1
    Logic Stream, an Australian company, delivers enterprise-level IT services and tailored technology solutions for mid-market clients. Its services include computing solutions, IT infrastructure, and unified communications. Logic Stream also provides professional services like IT audits, software development, and project management. Built on Microsoft technologies, Logic Stream ensures reliable, curated, and innovative solutions for clients.The Business operating in a competitive ICT space, Logic Stream faced challenges in data organization and security. They needed a solution to:

    • Streamline workflows.
    • Enhance collaboration.
    • Protect sensitive business and client data.
    • Centralized and secure data management was vital for maintaining client trust and ensuring smooth service delivery.

      • Challenges Faced by Logic Stream

      CHALLE~1
      After a detailed analysis of Logic Stream’s existing workflows and ICT data management strategies, MoreYeahs identified the following challenges:

      1. Disorganized Data:

      Information was scattered across multiple locations, causing confusion and inefficiencies.

      2. Security Gaps:

      Lack of strict data protection measures led to vulnerabilities.

      3. Manual Processes:

      Time-consuming document management increases the risk of human errors.

      4. Lack of Backup Systems:

      The absence of reliable backups raised concerns about data loss and recovery.

      What was Logic Stream’s Need of the Hour?

      WHATWA~1
      For unified communication and data management, Logic Stream needed a solution addressing two critical areas:

      1. Centralized Data Management & Workflow Automation:

      To improve collaboration and streamline operations.

      2. Security & Data Protection:

      To ensure compliance and safeguard sensitive information.

      The Solution:

      SharePoint Online Implementation by MoreYeahs.MoreYeahs delivered a comprehensive solution tailored to Logic Stream’s needs. This involved migrating data to SharePoint Online, implementing structured libraries, automating workflows, and enhancing security protocols.

      Key Steps in the Implementation of SharePoint Libraries Best Practices

      KEYSTE~1

      1. Foundation Setup:

      • User and group creation.
      • Established a clear structure for users and groups based on departmental roles.
      • Ensured secure access to information by assigning permissions tailored to roles.

      2. Optimized SharePoint Settings:

      • Enabled version control for documents.
      • Configured settings for ease of use and enhanced security.

      3. Document Libraries with Automation:

      • Designed structured document libraries enriched with metadata.
      • Used Power Automate for automated workflows, including the creation of subfolders.

      4. Enhanced Security with DLP:

      • Implemented Data Loss Prevention (DLP) measures to prevent accidental sharing.
      • Set up retention policies for legal compliance.
      • Enabled audit logs for accountability and monitoring.

      5. Reliable Backup with Veeam:

      • Configured Veeam Backup to ensure data recovery during technical failures or accidental deletions.
      • Conducted regular backup tests to guarantee reliability.

      6. Employee Training and Support:

      • Conducted training sessions to familiarize employees with SharePoint features.
      • Taught key users to manage permissions, automate workflows, and organize documents independently.

      How MoreYeahs Overcome These Challenges?

      WHATCH~1
      MoreYeahs tackled obstacles such as:

      1. Data Consolidation:

      Consolidating scattered, unstructured data requires meticulous planning and execution.

      2. Security Integration:

      Ensured robust security during system integration without creating vulnerabilities.

      3. Employee Resistance:

      Addressed change resistance through structured training and a smooth on boarding process.

      What were the Outcomes?

      WHATWE~1

      1. Centralized Data Management:

      Improved collaboration with structured and centralized data storage, enabling teams to access and manage files seamlessly.

      2. Enhanced Security:

      DLP policies, retention schedules, and Veeam backups fortified Logic Stream’s data protection strategy.

      3. Workflow Automation:

      Automated workflows reduced manual errors, improved efficiency, and saved time.

      4. Data Recovery Assurance:

      The backup system provided peace of mind, ensuring quick recovery in case of data loss.

      5. Empowered Employees:

      Training sessions empowered Logic Stream employees to work efficiently and independently.

      Deliverables

      • Fully configured SharePoint Online library.
      • Automated document management through Power Automate.
      • Employee training for seamless system adoption.
      • Reliable Veeam Backup system for data recovery.
      • 3-month Hyper Care Support to ensure a smooth transition and performance monitoring.

        • Conclusion

        Logic Stream’s collaboration with MoreYeahs showcases how tailored technology solutions can drive operational efficiency and security. By migrating to SharePoint Online, they achieved centralized data management, secure workflows, and improved productivity.Looking to enhance your organization’s data management and security? Contact MoreYeahs today and transform your business processes with innovative Microsoft solutions.

  • What is SharePoint Online? Benefits & Features

    What is SharePoint Online? Benefits & Features

    What is SharePoint Online?

    While discussing reasons to opt for SharePoint Development Services, a very common question that comes to mind is what SharePoint Online is and what are its benefits.Microsoft SharePoint is available in two variants, SharePoint Online and On-Premise. The former is a collection of web and cloud-based technologies. It means’ SharePoint Online acts as a cloud-based platform that can help organizations store, organize, manage, and share information digitally. Unlike SharePoint On-Premises, users can access SharePoint online development service from their devices easily. This makes SharePoint Online users work remotely beyond the office premises. SharePoint Online is further divided into three hubs OneDrive, Newsfeed, and Site. It also hosts a new micro blogging feature that allows users to engage in “posts-like” conversations. Let’s take you through the features and benefits that define what SharePoint Online is.
    What is SharePoint Online

    Key Features of SharePoint Online

    The key features of SharePoint Online that help boost productivity in the organization are mentioned below:

    Customization

    One of the most noteworthy features of SharePoint Online development is its convenience of customization. Besides the default interface, you can craft the platform as per your business’s unique requirements. You can also customize the entire SharePoint Online developer’s interface to align with your brand.
    Customization

    Ease of Management

    Another significant feature that comes with what is SharePoint Online is that this platform acts as a centralized repository. With this, administrators can access official information from their devices remotely. As a centralized repository, SharePoint Online can hold diverse information like office policies, employee details, and customer portfolios. It also comes with a significant data security setting that allows administrators to share access to these documents selectively.

    Convenient Document Management

    Convenient Document Management
    Since its release, SharePoint has been significantly accessible to organizations that help schedule and organize company information. Best practices of SharePoint Online ensure smooth data flow with cloud storage within organizations. Employees can further get access to essential business-related information anytime. Employees can also share documents securely. Multiple employees can also work on the same documents together ensuring seamless collaboration.

    Flexible Functionality

    Another important feature of this SharePoint application development service is its excellent flexibility to integrate with diverse platforms. This ensures convenience in scheduling meetings, organizing contacts, and other information-sharing activities.

    Content Management

    Content Management
    While talking about features with what is SharePoint Online, we cannot deny its content management capabilities. SharePoint Online helps users create and share content easily. Users can also edit each other’s content with the required access. Besides these, SharePoint makes publishing content an easy process. The platform allows you to schedule content publishing time beforehand on different social media platforms, intranet, and websites. Furthermore, SharePoint also brings to table attractive social networking features that make sharing of content ideas quite easy.

    Benefits of Using SharePoint Online

    Benefits of Using SharePoint Online
    To further delve into the importance of SharePoint Development services, let’s take you through the benefits of SharePoint Online.

    • SharePoint Online offers a centralized repository workspace that helps enhance collaboration as multiple employees can work on one document together.
    • Easily integrates with Microsoft 365 tools to ensure seamless communication among team members even while working remotely.
    • Document version control, metadata, and tagging features along with automated workflows ensure convenience in data management among team members.
    • SharePoint Online is included in Microsoft 365’s package subscription. Unlike SharePoint On-Premise vs. SharePoint Online, you do not need to bear the expense of setting up on-premise servers.
    • Data stored in SharePoint Online is securely encrypted with multi-factor authentication. Built-in data compliance features also help prevent data loss
    • Unlike SharePoint on-premise, you do not need to bear additional maintenance and update expenses. Microsoft continuously updates and fixes SharePoint Online issues every time.

    SharePoint Online Best Practices

    Now let’s take you through some of the best practices of SharePoint Online.

    Access Management

    Access Management
    SharePoint Online server opts for Kerberos or SAML as a modern authentication protocol for every Active Directory implementation. These are much more secure than NTLM authentication as Kerberos uses tickets to authorize users.

    Control Management

    SharePoint allows users to manage control of every document they work on from their end seamlessly. Document owners can share access to documents with required team members. They can also schedule how long a team member can view and access a particular document. This avoids instances of too many viewers or users in one document that can lead to data security breaches.

    SharePoint Workflows Automation

    SharePoint Workflows Automation
    SharePoint workflows allow users to automate diverse tasks that help save a lot of time and boost productivity. By knowing what is SharePoint Online, you can use it for best automation practices to plan, customize, test, build, and secure the content. This ensures seamless communication among team members while eliminating most chances of data breach.

    Auditing SharePoint Online

    Comprehensive auditing is necessary to ensure data security and backup. Unlike SharePoint On-Premise, SharePoint Online does not have a particular log search team. To access SharePoint-related events, you can use the unified SharePoint audit log. However, the log retention tenure will be 90 days, in case you do not have the E5 license. To conclude, this is all you need to know about what SharePoint Online is and how it can help successful collaboration within its unique platform. SharePoint Online can be a solution for your organization if you are embracing remote work. The upcoming years will witness much more SharePoint Online development updates that will help organizations ace up their productivity game.

    Frequently Asked Questions

    What is version history in SharePoint Online and how can I access it?
    Version history in SharePoint Online development saves the number of changes in a document by every team member. You can view these version histories and restore them easily. To do so, consider right-clicking on the document and select ″Version History″. From here, you can view the required version and restore the same.
    How can I create a new site in SharePoint Online?
    To create a new site, open the SharePoint application in Microsoft 365 suite. From here, navigate and click the Create Site″ option. Then, select any one between Team site or Communication site enter the necessary details, and click on finish to create the site.
    What are some of the best practices for using SharePoint Online?
    Following clear governance, using metadata for document management, providing necessary user training, keeping the sites organized, and reviewing necessary permissions are some of the best practices for SharePoint Online.